Clinical Scholar Enrolment

Welcome to the Faculty of Health Sciences! We are happy you have decided to join our Health Sciences community.

The following section contains information to assist you with your enrolment in payroll and benefits, along with helpful resources related to your role as a Clinical Scholar in the FHS.

Begin by reviewing the tab Getting Started below, and follow the instructions provided. If you have any questions as you review the information and complete the forms, please contact your HR Representative.

STEP 1: Review Key Information:

Review the Enrolment Guide for Clinical Scholars for instructions on how to complete the forms required to enroll you in payroll and benefits. Your Forms Checklist can be used to ensure you have completed each of the required forms. You may also wish to review your Benefits at a Glance, or Benefit Booklet for more information on your benefit entitlements. (See our Recommended Resources)

Please note that some benefits are optional and require additional payment for coverage. This is noted with each form where applicable.

STEP 2: Gather the Following Information:

Personal information, including: name, date of birth, marital status, address, phone number, emergency contact information
Social Insurance Number (SIN)
VOID cheque with banking information, including: account number, branch number, and address
Spousal information (if applicable), including: name, date of birth, relationship status, social insurance number, name of employer, whether they are enrolled in their own benefit plan
Dependent information (if applicable), including: full names and dates of birth
Beneficiary information, including: names and relationship to you (e.g., spouse, child) for any beneficiaries you wish to name for life insurance

STEP 3: Complete Forms

Click on and download each of the forms listed within the ‘Forms to Complete’ tab (most forms are fillable PDFs)
Complete the forms on your computer, or print and complete by hand (attempt to fill in as much information as you are able at this time)

STEP 4: Submit Forms to FHS Human Resources:

OPTION 1: Print and sign forms to bring with you to your Welcome Meeting with Human Resources

OPTION 2: Save/Scan and email forms to your HR Representative in advance of your Welcome Meeting

OPTION 3: Opt out of completing forms in advance, and complete them with your HR Representative during your Welcome Meeting

Recommended Resources

Did you know?
Emergency medicine faculty and medical students have designed a unique new board game called GridlockED, which is designed to be an educational tool to help future doctors learn system approaches to multi-patient management in a safe, low-stakes environment. In the game, players work together to treat and prioritize patients. The goal is to take care of as many patients as possible, manage an eight-hour shift and maximize points. Key students involved are from the Niagara Regional Campus of the MGD School of Medicine. Proceeds from the game will support research initiatives in emergency medicine at McMaster.

PAYROLL FORMS

1. Employee Contact and Deposit: Collects biographical and contact information for system enrolment; and provides banking information to Payroll to deposit your pay into the back account of your choice.

2. Federal TD1: Determines the amount of federal income tax to be deducted from your pay. You must fill in the applicable sections on both pages of the form.

3. Provincial TD1: Determines the amount of provincial income tax to be deducted from your pay. You must fill in the applicable sections on both pages of the form.

BENEFIT FORMS

1.Extended Health and Dental Positive Enrollment: you in the University’s Extended Health Plan. Coverage pays for eligible services that are medically necessary for the treatment of an illness, including but not limited to: prescription drugs; vision care; paramedical services; hospital expenses, etc. Select family or single coverage as applicable.

Dental Care coverage is optional for Clinical Scholars and provides coverage for eligible expenses that you incur for dental procedures. You are responsible for premiums associated with dental care coverage. Please refer to your Benefits at a Glance for current rates. Select family or single coverage, or select none if you wish to opt out of dental care coverage.

2. Group Life Insurance: Enrolls you in the Basic Group Life Insurance Plan, and designates your beneficiary. The University pays 100% of the cost of the basic life insurance premium. If you wish to increase your level of coverage beyond the basic plan, you may do so under the Optional Life Plan by completing the Sun Life Health Statement below.

3. OPTIONAL Life Insurance | Sun Life Health Statement: Beyond the basic plan, employees may choose to participate in the OPTIONAL Group Life Insurance Plan, and you are responsible for the cost of this benefit. Premiums are payable through biweekly payroll deductions. Please visit the Group Life Insurance page for more information.

4. Voluntary Personal Accident Insurance (Accidental Death & Dismemberment): Please complete this form to indicate whether or not you wish to enroll in this optional plan. AD&D is an optional insurance plan which provides employees and their families with coverage in the event of an accidental bodily injury. Refer to the AD&D Booklet for more information. Please note that rates listed are monthly amounts, therefore you will see half the monthly rate deducted through biweekly payroll.

5. Declaration of Spousal Status: Declares an eligible spouse for benefit purposes if you are married or in a common-law relationship (living together for more than one year).

6. Clinical Scholar Long-Term Disability Insurance Deduction: McMaster University’s Long-Term Disability (LTD) plan is an income protection benefit plan for eligible employees who become totally disabled as a result of non work-related illnesses or injuries. This is an employee-paid benefit and participation in the LTD plan is mandatory and is a condition of employment for eligible employees. Please complete this insurance deduction form to authorize McMaster University to deduct any arrears owed to the LTD Plan, as your deduction amount will be determined pending your meeting with HR.

REQUIRED SIGNATURES

1. OHIP/UHIP Declaration: Confirms your coverage in a health insurance program in Ontario, necessary for your enrolment in the Extended Health Plan. Must be completed by both individuals from and new to Ontario. If you are coming to us from outside of Ontario, please visit Apply for OHIP, and our University Health Insurance Plan, for more information.

2. Freedom of Information and Protection of Privacy Act: Authorizes McMaster University to collect the information you have provided on the forms above, and indicates understanding that the information collected will only be used for academic, administrative, employment-related, financial, and/or statistical purposes of the University.

3. Confidentiality Statement: Indicates your understanding that you must maintain confidentiality of personal, social, health-related, protected research, and other classified information to which you may have access in the course of your employment with McMaster University.

AUTOMATIC ENROLMENT

he following benefits do not require further action on your part for enrolment. However, you are entitled to the following additional benefits:

1.Employee and Family Assistance Program: With an appointment of 12 months or longer, you have access to McMaster’s Employee and Family Assistance Program (EFAP) – Homewood Health. Homewood Health is a professional service that offers counselling, coaching, information and support for a variety of issues relating to: mental health, career, life balance, recovery management, return to work, family support services, and more. All services are strictly confidential.

2. Worldwide Travel Benefits: Insured through Sun Life, your travel benefits covers you and your eligible family members for all the services and supplies covered under your group plan, while travelling outside of Ontario.

3. Tuition Assistance and Bursary Benefits: As a community, McMaster is dedicated to the pursuit of lifelong learning and skills development. The Tuition Assistance and Bursary Benefits are an expression of that dedication and emphasize the University’s commitment to the well-being of its employees and their families.

Recommended Resources

Did you know?
In an ongoing partnership with the Hamilton community, the School of Nursing launched ‘Health in the Hubs’ in 2011. Along with neighbourhood planning teams, the SON is working to identify and address priority health issues within several Hamilton neighbourhoods, to make them a healthier place to live. The idea behind the project is that addressing the social determinants of health is crucial to developing long-term solutions to improving health.

Administration Policies

Downloadable Guides:

Recommended Resources

Did you know?

Recommended Resources

Did you know?